Microsoft Word is a word processing program that was first published by Microsoft in the early 1980s.
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Users can enter and edit text in a graphical environment that is similar to a page of paper. Additional features such as tables, images, and advanced formatting give users more options for customizing their documents. Microsoft Word has been updated and expanded again and again. It is one of the most widely used word processors for MACs and PCs.
Here are some basic Microsoft Word functions and how to use them!
Alignment
- The alignment options determine whether the left and right margins of the text in a document are aligned on the right, left, center, or aligned. Alignment can be set from the formatting toolbar at the top of the window or below by choosing Paragraph from the Format menu.
Bullets / numbering
- When creating a list of text items, users can choose from multiple bullets or numbering systems to add a small graphic symbol or series of numbers before each item. To add bullets or numbering to a series of text, click the appropriate buttons on the Formatting toolbar, or choose Bullets and Numbering from the Format menu.
To edit
- Using the edit menu or the toolbar in Microsoft Word, users can perform basic editing functions on their document, e.g. B. Copy, cut and paste. It also includes options for the Undo and Find / Replace functions.
Copy
- When copying text, it simply creates a replica of the currently selected text and stores it on the clipboard. Pressing the Ctrl and C keys on Windows or Command and C on a Mac will copy the text. Alternatively, users can select the text and then click the Copy option on the Edit menu or on the main toolbar.
cutting out
- When cutting text, the text is completely removed from the visible document and saved on the clipboard. Ctrl-X or Command-X are the keyboard shortcuts for the cut function under Windows or Mac. You can also find the Cut function in the Edit menu or in the toolbar.
document
- Every document in Microsoft Word is essentially a new file. Each document can be several pages long. A new document can be created by pressing Ctrl-N or Command-N, or by selecting the New Blank Document option from the File menu or the Standard toolbar.
font
- A font is a type of design for text and usually includes that design in every letter, number, and symbol on a keyboard. Fonts can range from formal to whimsical. Microsoft Word comes with a number of fonts provided. Additional fonts can also be downloaded if needed. To change the font used in a document, select the text and either click the main Font menu, the Font drop-down menu in the formatting toolbar, or press Ctrl-D or Command D.
footer
- The footer is the text that appears on each page of a document at the bottom of each page. Footers usually include details such as the page number or a company's name and contact details in formal documents. Add or edit a footer by choosing Header & Footer from the View menu.
Header
- The header is similar to a footer but is at the top of every page of a document. Headings often contain page numbers, the document name or subtitle within a document. The header can be edited by clicking "Header & Footer" on the View menu.
Formatting
- The Format menu or in the toolbar goes one step further than the Edit menu. Users can make stylistic changes by changing the look of the text itself, paragraphs, lists, and more.
- The Paste command accepts all previously copied or cut texts and stores them in the document into which the cursor is pointing. Ctrl or Command plus V or "Paste" in the Edit menu or in the standard toolbar perform the paste function.
To press
- The Print command first opens a window in which users can specify parameters for the paper, printer and ink to be used for printing. It also shows a preview of the physical print. Users can access the print window with Ctrl or Command plus P or by clicking "Print" in the "File" menu or in the standard toolbar.
- The save command is one of the most important. It saves all work done so far in one document. The save command allows users to later return to the same document and continue writing, editing, or printing. Control or Command plus S, or click Save on the File menu or on the Standard toolbar, save the document. The "Save As" option is slightly different. Users can save the document as a different version by adding a different file name.
Undone
- The undo function keeps track of every command issued by a user while working on his document. By issuing the "Undo" command, the user can go back one step and restore the document to the way it was before the last edit command. Associated with the Undo command is Redo, which allows the user to repeat the same formatting command again. With Ctrl + Z or Command + Z
Clipboard
- The clipboard acts as a kind of storage area when a piece of text is temporarily removed and saved for later use in the same session. The cut or copy commands move the text to the clipboard. On the Edit menu, click Clipboard to view any text that may be temporarily stored in it.
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